Attorney-Approved Virginia Articles of Incorporation Document

When filling out the Virginia Articles of Incorporation form, it's essential to be thorough and accurate. Here are some important dos and don'ts to keep in mind.

• Do ensure that the name of your corporation is unique and complies with Virginia naming rules.
• Do provide a clear and concise purpose for your corporation.
• Do include the registered agent's name and address, as this is a legal requirement.
• Do double-check all information for accuracy before submitting the form.

• Don't leave any required fields blank; incomplete forms can lead to delays.
• Don't use abbreviations or jargon that may confuse the reviewer.
• Don't forget to sign and date the form, as an unsigned document is not valid.
• Don't submit the form without the appropriate filing fee; payment is necessary for processing.

1. Not choosing a unique name for the corporation. The name must be distinguishable from other registered entities in Virginia.

2. Failing to include the required corporate designation. It should end with “Corporation,” “Incorporated,” or an abbreviation like “Inc.”

3. Neglecting to provide a registered agent. Every corporation needs a registered agent with a physical address in Virginia.

4. Overlooking the purpose of the corporation. A general statement about the business purpose is necessary, but it should be clear and concise.

5. Not specifying the number of shares authorized. This is crucial for determining ownership and investment in the corporation.

6. Incorrectly listing the incorporators. Each incorporator must be at least 18 years old and provide accurate information.

7. Using the wrong filing method. Ensure that the form is submitted online or by mail according to the latest guidelines.

8. Forgetting to sign the form. An unsigned form will be rejected, causing delays in the incorporation process.

9. Not checking for additional local requirements. Some localities may have specific regulations that need to be addressed.

When forming a corporation in Virginia, the Articles of Incorporation is just the beginning. Several other documents are typically required to ensure your business is compliant with state regulations. Here’s a brief overview of five important forms that often accompany the Articles of Incorporation.

• Bylaws: This document outlines the internal rules and procedures for the corporation. It covers topics such as how meetings are conducted, how officers are elected, and the rights of shareholders.
• Initial Report: Some states require an initial report shortly after incorporation. This report provides basic information about the corporation, including its address and the names of its directors and officers.
• Employer Identification Number (EIN): This is a unique number assigned by the IRS for tax purposes. It is necessary for opening a business bank account and hiring employees.
• Motor Vehicle Power of Attorney: This legal document empowers one individual to act on behalf of another in vehicle-related matters, such as title transfers and registrations. For more information, check out the PDF Document Service.
• Business License: Depending on your business type and location, you may need to obtain a business license from your local government. This license allows you to legally operate your business.
• Shareholder Agreements: If your corporation has multiple shareholders, this document outlines the rights and responsibilities of each shareholder, including how shares can be bought or sold.

Completing these documents accurately is essential for the smooth operation of your corporation. Each plays a vital role in establishing the framework and legal standing of your business. Make sure to review each one carefully to ensure compliance with Virginia laws.